5 Ways to Improve Meeting Productivity

Time for yet another eye-glazing meeting? Stop the insanity. These five tips can help make your meetings more efficient and productive

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It’s hard to imagine a bigger time-suck than a meeting. That noise you just heard was the collective groan of meeting-weary professionals everywhere. It’s no surprise, given that most of them suffer through more than 60 meetings per month. And more than half of that meeting time is — you guessed it — nonproductive.

It doesn’t have to be this way. Martin Murphy’s book, No More Pointless Meetings: Breakthrough Sessions That Will Revolutionize the Way You Work, offers plenty of universal advice on how to make your meetings more effective and productive.

Incorporate the following five tips into your meetings to improve your team’s idea-generation and problem-solving productivity.

1. Kill the Critique

Nothing crushes creativity and enthusiasm faster than criticism. At the outset of a project, focus on generating ideas and worry about evaluating and fine-tuning them afterward. Think quantity, not quality; you can cherry-pick the best ideas later.

2. Ban the Boss

Politics is often unavoidable at work, and politicking can often derail the stated agenda. If you’re the big boss, you can minimize the issue and improve productivity by having someone else run the meeting.

3. Stand Tall

Whoever runs the meeting should do so while standing. The moderator’s presentation will be more energetic, which will engage everyone in the room. Added bonus: it might even shorten the meeting.

4. Switch the Seats

When the meeting participants return from a break, have them sit in different seats. This will increase alertness and nudge folks out of their comfort zones.

5. Boost the Brain

Instead of energy-sapping foods like soda, chips and pizza, provide healthier, protein-packed options along with veggies and lots of water.

Lauren Simonds is managing editor of SmallBusinessComputing.com. This article was adapted from “Ten Ways to Run a Successful Meeting,” by Dennis McCafferty at BaselineMag.com.

3 comments
captureyourflag
captureyourflag

Switching seats is a great suggestion and works for dinner parties (and work dinners) well too!  To add to the conversation, we wanted to share a meeting productivity tip for those pesky conference calls.  As part of our career documentary interview series Capture Your Flag we interview IBM Product Management executive Ramsey Pryor each year.  Here he talks about what he has learned about leading more effective conference call meetings:  

http://www.youtube.com/watch?v=uUknDC_5Paw&feature=share&list=PL1BDB1577F152A820

perfectmeeting
perfectmeeting

These are good as tactics, but 90% of meeting challenges are process-oriented. A well thought-out agenda, clearly defined meeting roles and responsibilities, and someone at least minimally trained in facilitative behaviors contribute more to successful meeting outcomes that a room full of tactics. John Nawn - www.theperfectmeeting.com

JaysonFlores92
JaysonFlores92 like.author.displayName 1 Like

These are some amazing tips! I'll definitely have to remember these, even just for club meetings on my campus.